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January 19, 2012     Lovell Chronicle
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January 19, 2012 J The Lovell Chronicle I 19 Public notices Ri Horn Counv Commissioners' minu|es. November 15. 2011 FINAL MINUTES OF THE BIG HORN COUNTY COMMISSIONERS' REGULAR BOARD MEETING November 15, 2011 Name: Big Horn County Commissioners Type of Meeting: Regular Place: Big Horn County Courthouse Date: November 15, 2011 Time: 9:00 a.m. Chairman: Jerold S. Ewen Members Present: Keith Grant, Thomas S. Hinman. Members Absent: None County Clerk: Dori Noyes Deputy County Clerk: Wendy Thulander Others present various times: Karla Pomeroy, Basin Republican Rustier Meeting was called to order at 9:00 a.m., by: Chairman Ewen, followed by the Pledge of Allegiance. Chairman Ewen recognized guests. Motion to approve the agenda was made by Thomas S. Hin- man; seconded by Keith Grant; motion passed unanimously. Approve Minutes from October 18, 2011 Meeting: Action taken: Tabled to December 6, 2011, Commission Meeting. Approve Minutes from November 1, 2011 Meeting: Action taken: Tabled to December 6, 2011, Commission Meeting. Old Business: None. New Business: None. County Flag Project: Chairman Ewen said he would pay for the flag if no one else opposes. Commissioner Grant will pay for the other flag. Commissioners decided to have a county competition for two (2) flags (both will be the same design that is decided upon). Action taken: Commissioners agreed by consensus to move forward with a competition in order to select one design for two flags. Resolution Notice for Circuit Court Judges: Commissioners decided they wanted to discuss, review and reconsider with the County Attorney the list of applicants to be considered for Circuit Court Judges. Action taken: Resolution No. 7, Big Horn County Circuit Court need of part-time Magistrates and recommended appointments was presented to the Commissioners to be considered and discussed. Town of Basin Community Project Commissioners reviewed and discussed a letter received from the Town of Basin requesting donation for Christmas lights. Action taken: None. William Bridges, Pryor Mountain Engineering: William Bridges discussed road, bridge & engineering issues and gave updates with the Commissioners. Dori Noyes discussed budget issues with William Bridges and how individual larger cost projects will have to be tracked, and the smaller cost projects do not need to be broken out by themselves. William Bridges advised the Commissioners that bids would be going out around December 1 t for the Davis Road and Bridge repair, the Elk Creek Bridge repair work and the Cold Springs Road repair work. Mr. Bridges discussed with the Commissioners a delay by Fish & Game relating to Sage Grouse, and the BLM RMP and noted that if the current draft plan is approved by the BLM no more gravel pits will be approved for any reason. Complaints have been received about the road to the Scharen Subdivision regarding the dust problems due to the road's poor condition. William Bridges said he will work up an estimate of cost to improve the road's condition to the subdivision. William Bridges advised that the Collingwoods were ready to start the septic repair project at the south airport. Big Horn County, Wyoming Utility License(s): William Bridges recommended that three (3) Utility Licenses be approved. Motion to approve three Utility License Permits from Appli- cant/Licensee, MDU/Rob hinder, Section 22 NW, T. 56N., R.96 W., 1034 Lane 12, to install natural gas service line; Applicant/Licensee, MDU/Rob Lunder, Section 14 NE, T. 56 N., R. 96 W., 1139 Road 12, to install natural gas service line; and Applicant/Licensee, MDU/Rob Lunder, Section 5, T. 56 N., R. 96 W., 897 Lane 10, to install natural gas service line was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. FEMA Grant: William Bridges advised the Commissioners he wasn't afkit award the'rant today but would like to table until a future riieg in December to work through other issues of concern. Action taken: FEMA Grant tabled to future meeting. Cowley Airport Roof Repair: William Bridges said a new roof was needed at the Cowley N. Airport Pilot Lounge. William Bridges recom- mended a membrane roofing system for now which includes gutters, a 20 year warranty PVC, the roofing material, and that this work be done by Atlas Roofing out of Thermopolis, who had submitted the lowest bid. Motion to approve and accept the bid to perform repairs of a membrane roofing system, which includes new gutters, a 20 year warranty PVC, and the roofing material to the Cowley N. Airport Pilot Lounge from Atlas Roofing out of Thermopolis was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. Dori Noyes, County Clerk Due to a change in the agenda order, the following issue was handled at 11:00 a.m., after Marquerite Van Dyke and Carol Willard presented accounts payable and payroll for approval. Transfer of Funds Resolution and Notice of Hearing: Dori Noyes presented the Notice of Hearing and Resolution for approval. Motion to approve Notice of Hearing (NOH #4, 2011-2012) November 10, 2011 and Resolution 2011-2012 TF #4 (No- vember 15, 2011 ) was made by Thomas S. Hinman; seconded by Keith Grant; motion passed unanimously. RESOLUTION 2011-2012 TF #4 (NOVEMBER 15, 2011 WHEREAS, it appears that by reason of unexpected requirements not reasonably foreseeable at the time the 2011-2012 budget was adopted, it will be necessary to transfer funds to the following budget: * $287,242.60 From Unanticipated Revenue (FEMA Federal Funds) to 10-4-480-610-300 FEMA Flood Damage Federal Funds) $81,385.40 From Unanticipated Revenue (FEMA Federal Funds) to 10-4-480-610-200 FEMA Flood Damage State Match) $14,362.13 From County Cash Reserve 10-4-951-000-000 to (FEMA Federal Funds) to 10-4-480-610-100 FEMA Flood Damage County Match) $450.21 From Unanticipated Revenue (Emergency Man agement, LEPC) to 10-4-711-741-100 HMEP grant match (County) $1,800.85 From Unanticipated Revenue (Emergency Management, LEPC) to 10-4-711-741-300 HMEP grant match (Federal) $12,600.00 From Unanticipated Revenue (Legacy Reserves) to 10-3-309-201-000 Oil and Gas Lease $14,472.72 From Unanticipated Revenue 0NYOLINK) to 10- 4-480-551-300 Bullet Proof Vest Grant AND WHEREAS, due notice of the intention to make such transfer has been published as required by law, no objections have been made thereto; BE IT THEREFORE RESOLVED, that the amount be transferred to the funds designated. th Dated this 15 day of November, 2011 Attest: BOARD OF COUNTY COMMISSIONERS Big Horn County, Wyoming /s Jerold S. Ewen, Chairman /s Keith Grant, Member /s Thomas S. Hinman, Member /s Dori Noyes, Clerk of the Board Dori Noyes, County Clerk, Marquerite Van Dyke and Carol Wil- lard, Clerk's Deputies: Marquerite Van Dyke and CarolWillard, clerk's deputies, met with the commissioners and presented accounts payable and payroll for approval. Carol Willard presented reports of on the job accidents for Workers Compensation for review. The Commissioners were also asked if a decision would be made in the near future regarding a specific Employee "Anniversary" pay increase amount. Accounts Payable: Marguerite Van Dyke and Carol Willard presented the current Big Horn County Accounts Payable and Payroll for approval. Motion to approve the payables & pay the bills was made by Thomas S. Hinman; seconded by Keith Grant; motion passed unanimously. ALSCO 45.73 / AMERICAN WELDING & GAS INC. 336.70 / ALFAX FURNITURE, LLC 684.00 / GINAANDERSON 227.00 / DELATWOOD, JR 150.00 / ATCO INTERNATIONAL 336.40 / BOB BARKER COM- PANY, INC. 1,737.40 / BASIN REPUBLICAN RUSTLER 72.00 / TOWN OF BASIN 13,401.66 / JASON BEAL 6.81 / BIG HORN AUTO PARTS, INC. 245.25 / BIG HORN CO-OP MARKETING ASSN 3,657.61 / FIRE PROTECTION DIS'E #5 91.00 / BIG HORN RURAL ELECTRIC CO. 411.34 / LINDA BOYCE 2,450.03 / BRANDIN' IRON RESTURANTAND LOUNGE 145.50 / BURLINGTON CAR CARE 205.15 / CARQUEST AUTO PARTS 30.26 / CK HARDWARE 66.97 / CC&G INC 1,001.70 / CMI-TECO 388.06 / CODY OVERHEAD DOOR CO. 1,500.00 / COMMERCIAL SERVICE HVAC 5,600.00 / COPENHAVER, KATH, KITCHEN 150.00 / TOWN OF COWLEY 109.40 / CUSTOM DELIVERY SERVICES, INC. 22.77 / DASH MEDICAL GLOVES 239.60 / DAYS INN-MITCHELL 86.15 / FIRE PROTECTION DISTRICT #3 85.15 / FIRE PROTECTION DISTRICT #4 419.40 / FIRST BANKCARD 981.22 / FLEET SERVICES 4,362.28 / GRETCHEN GASVODA KELSO 62.47 / LORRAINE GONZALEZ 26.31 / GOPPERT, ROHRBACK & SMITH 300.00 / TOWN OF GREYBULL 600.50 / ROY HARPER 52.23 / HIGH COUNTRY TELEPHONE 150.00 / HIGH COUNTRY HORSE 28.03/ HOUSTON SUPPLY 701.04 / HYATILLE CEMETERY DISTRICT 8,174.30 / JAKE'S TIRE & REPAIR 672.92 / KEELE SANITATION 120.00 / KIMBERLY KOCH 1,065.66 / BRIGITA S. KRISJANSONS 150.00 / BECKY A. LINDSEY 70.00 / LOVELLAMERICAN CAR CARE CENTER 548.58 / LOVELL CHRONICLE 1,230.51 / MASTERCARD 4,245.31 / MCINTOSH OIL COMPANY 6,504.80 / MCGARVIN- MOBERLY CONSTRUCTION CO. 195.00 / SARAH N. MILES 150.00 / MILLER'S FABRICATION & CONST. 66.44 / MINCHOW'S SERVICE 249.51 / MONTANA-DAKOTA UTILITIES 28.80 / MURDOCH OIL, INC. 12,347.20 / NORTH BIG HORN HOSPITAL 1,879.00 / NORTH BIG HORN SENIOR CITIZENS 833.33 / NORTHERN WYOMING DAILY NEWS 91.00 / DORI NOYES 244.86 / O'REILLY AUTO PARTS 2,287.53 / THE OFFICE SHOE INC. 529.00 / OVERLAND EXPRESS MART 29.67 / PAMIDA PHARMACY 16.99 / POWELL VALLEY HEALTHCARE 259.00 / QUILL CORPORATION 100.87 / RADIOI/)GY INTERPRETATION SERVICES 91.00 / RED APPLE SUPERMARKET 44.91 / RETCO INC 500.00 / RIVERBEND PLUMBING & HEATING 80.00 / ROCKY MOUNTAIN POWER 2,301.73 / RON'S FOOD FARM 61.24 / RANDY L. ROYAL 472.50 / RURAL FIRE PROTECTION DIS'E #1 216.30 / RURAL FIRE PROTECTION DIS'E. #2 157.00 / SAFETY- KLEEN SYSTEMS, INC. 484.30 / SAINT VINCENT HEALTHCARE 177.63 / SELBY'S 176.22 / SHERMAN & HOWARD, LLC 315.00 / SHOSHONE OFFICE SUPPLY 12.72 / WILLIAM L. SIMPSON 150.00 / SOUTH BIG HORN COUNTY HOSPITAL DIST 1,345.37 / SOUTH BIG HORN SENIOR CITIZENS 1,413.01 / TECHNICAL FORESTRY SERVICES 9,481.12 / TCT WEST, INC. 6,127.11 / TCT WEST, INC. 1,244.25 / THE INK SPOT 60.00 / TRACTOR & EQUIPMENT CO. 1,568.11 /TRAVELING COMPUTERS, INC. 5,072.35/TRI COUNTY TELEPHONE ASSOC. 69.74 / U.S. POSTMASTER 1,370.00 / U.S. POSTMASTER 36.00 / UNIVERSITY OF WYOMING 5,683.50 / VALLEY HARDWARE 225.19 /VARNEY CLEAN CARE, INC. 350.00 / JAMES G. WALLER 58.19 / WALKER'S SERVICE 82.50 / WELLS FARGO BANK, N A. 129,603.47 / WHEELER'S IGA 29.19 /WYO DEP'E. OF HEALTH 295.00 / WYOMING GAS 1,736.51 / WYOMING STATE BAR 303.00 / MECHANICAL MASTERS 633.57 Session Break Called by Chairman Ewen at 10:25 a.m., and resumed at 10:45 a.m. The time for Grants Administration was moved up, as the meeting was ahead of schedule. Maria Easlman, Grants Administration: Maria Eastman presented to the Commissioners after the 10:25 break which resumed at: 10:45 a.m. (ahead of schedule). Maria Eastman presented Fred Werner who had a request and recommendation for the Commissioners. Maria Eastman then updated the Commissioners on the Retrofit II Budget. Ms. East- man spoke to the Hyattville Community Center project being complete and advertisement started this week. Ms. Eastman also presented and discussed issues regarding the draft copy of the Grants Department Procedures. Fred Werner, BHC Maintenance Supervisor: Fred Werner advised Commissioners that Jerry Denniston/South End Road and Bridge wanted to replace the door on his building and would pay for this project out of his budget and would then request reimbursement from a grant. Fred Werner recommended Custom Garage Door to handle these repairs for the Road and Bridge Department. MotiOn to approve Custom Garage Door LLC out of Cody to handl replacement of the shop door for the Road and Bridge Department was made by Thomas S. Hinman; seconded by Keith Grant; motion passed unanimously. HMEP: Commissioners agreed to allow the courthouse improvement grant contract to be amended to include only the roof and boiler and advised they will want to receive an amended Energy Retrofit Grant contract back from the State to review and approve. Motion to approve HMEP Planning Grant, Local Emergency Planning Commission (LEPC) ID#12-DOT-BIG-HM-HMP12 was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. State Energy Office -RetroFit Part I, Draw Down Request Form: Marie Eastman submitted for signature draw down request form for Boiler Project, Request No. 6, Dated: 11-9-2011. Action taken: Chairman Ewen approved and executed. PSIC Reimbursement Request: Marie Eastman submitted for signa- ture Reimbursement Request, Grant Project ID # 07-NTI-BIG-PS-PCS7 for Statewide dispatch connectivity and redundancy for interoperability. Action taken: Chairman Ewen approved and executed. Lunch Break-11:50 a.m;: Motion to adjourn for lunch was made by Keith Grant; sec- onded by Keith Grant; motion passed unanimously. Chairman Ewen called for Session to reconvene at 1:30 p.m. Commissioners will consider Board Member Applications: Com- missioners considered board member applications for Fair Board, Big Horn Solid Waste, Byron Solid Waste, Land Planning. Fair Board: Commissioners reviewed applications. Action taken: Commissioners made consensus to extend applica- tion submittal time. Big Horn Solid Waste: Commissioners reviewed applications. Motion to reappoint Ron McArthur to his 4  term beginning immediately, ending October 31, 2014, was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. Byron Solid Waste: Commissioners reviewed applications. Motion to approve and appoint two applicants for the two positions of the Byron Solid Waste Board was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unani- mously. William Pitt was appointed to his 4  and final term, beginning immediately, ending October 31, 2014, and Tru Hatch to his 1st term, beginning immediately, ending October 31, 2014, replacing Milton Meier. Land Planning: Commissioners reviewed applications. Motion to approve and appoint the one applicant, Alan Bair to his 1st term, beginning January 1, 2012, ending December 31, 2014, replacing Casey Crosby, for the one position of the Land Planning Board was made by Thomas S. Hinman; seconded by Keith Grant; motion passed unanimously. Doug Crouse, Barbara Burbridge, Antelope Butte Foundation: Barbara Burbridge thanked the Commissioners for their letter of sup- port for the Antelope Butte Foundation and Ski Resort project sent to Bill Bass, Forest Supervisor of the BigHorn National Forest. Ms. Burbridge inquired as to whether the Commissioners had heard any response from Mr. Bass. Ms. Burbridge.presented update(s) of the Community Ski Resort Project, and that they were working on business ready community grants. She also reminded the Commissioners of the public meeting being held in Greybull. Action taken: None. Art Camarena: Mr. Camarena expressed concerns and requested as- sistance in resolving issues of documentation of citizenship in America with the U.S. Immigration Services. Action taken: Commissioners provided point of contact information to and referred Mr. Camarena to Senator Enzi's office to assist with resolving issue. Ken Blackburn, Sheriff." Sheriff Blackburn requested to go into Executive Session to discuss personnel issues. Motion to go into Executive Session at 2:15 p.m., to discuss personnel issues was made by Thomas S. Hinman; seconded by Keith Grant; motion passed unanimously. 2:55 p.m.: Chairman Ewen called for Session to reconvene from Execu- tive Session: Motion to approve Sheriff Blackburn's Personnel issue and approve his decision for employee termination was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. Local Government Liability Pool: Commissioners reviewed the Official Ballot. Motion to vote for Brad Basse, County Commissioner Position (3-year term); and Ronald Crook, Special District Position (3-year term), on the Official Ballot of the Local Government Liability Poolwas made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. 3:04 p.m.- Impromptu Appt.: Diane Nuttall of the Circuit Court requested to speak to Commissioners: Ms. Nuttall reviewed and advised the Commissioners of the Magistrate information and reasons for the part-time circuit court magistrates. Motion to approve the Big Horn County Resolution No. 7 for part-time Magistrates for Big Horn County Circuit Court of the Judicial District was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. Big Horn County Holiday Schedule: Commissioners considered revisions. Motion to approve the Big Horn County Holiday Schedule was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. Holiday schedule is on file in the county clerk's office and on the county web-site. 3:15 p.m.- Impromptu Appt.: Deb McKim and Becky Lindsey requested to speak to Commissioners Re: Schneider Oil: Com- missioners placed tele-conference call to ChuckSwick, Petroleum Engineering Technician of the U.S. Department of the Interior Bureau of Land Management, Re the Schneider Oil Issues at Sage Creek of who owns the oil, who are the Leasee(s), and other Judgment questions. Action taken: Commission Ewen advised ChuckSwick, Petroleum Engineering Technician of the U.S. Department of the Interior Bureau of Land Management during tele-conference that the Com- missioners would get back to them in a couple weeks to address the issues at hand in more depth after consulting with Big Horn County's oil and gas attorney in Casper. Tele-conference call ended at 3:26 p.m. Karl Bertagnole, B&G Industries: Karl Bertagnole discussed a report by the past Airport Board which stated that B&G was consider- ably in arrears on land lease payments. He then presented a PowerPoint which showed the past history of the B&G Lease, including all land and hanger lease payments and other considerations that affected those leases. He stated that B&G had voluntarily and at its own expense cleaned large amounts of trash and other materials from the airport property, including the area now occupied by the new Russell Hanger. He did not ask for payment for that work, but pointed out that it had con- siderable monetary value and he would like to at least have it considered as demonstration of good faith in the relationship between B&G and the County. He also reported that there are still hazardous materials of mostly unknown composition stored in the "Bull Pen" area and advised that those areas could be used when the clean-up is complete. In clos- ing, Mr. Bertagnole asked if the Commissioners would agree that B&G Industries doesn't owe the County for back lease payments, and would also agree that B& G had demonstrated a willing partnership with Big Horn County. If the Commission would agree that B&G had more than paid their debt to the County, he asked the Commission to sign a letter stating such so that these remaining issues could be resolved and final- ized. Commissioner Grant recommended that this be done saying that he felt B&G had done a good job as a willing partner. Motion for the County to approve and execute the B&G letter regarding multiple lease agreements, authorization to charge rent to storage customers, and authorization to manage the Greybull Airport Facilities and Grounds under their control in order to maintain a safe and tidy environment for both air and ground operations as per South Big Horn CountyAlrport Board Resolution 2006-4 dated June of 2006 was made by Keith Grant; seconded byThomas S. Hinman; motion passed unanimously. Motion to approve William Bridges to prepare a Final Payment Agreement Settlement between Big Horn County and B&G Industries was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. For the Good of the County and For General Discussion: Items provided to Commissioners for review. a. Financial Statements: Vickie Larcheck, Clerk of District Court, Oct. 31, 2011 ($2,195.57); Big Horn County Sheriff's Office Monthly Statement, October 31, 2011 (1,166.43). b. Prepared Correspondence Minutes and Reports, Misc.: Big Hoi'ia CountYHbrary Bbard Minutes, dated October 11, 2011; Byron Solid Waste Disposal District Board of Directors Proceed- ings, dated October 13, 2011; draft Department of Audit Annual Report Filing for Special District letter: Motion to approve and authorize Chairman Ewen to execute was made by Keith Grant; seconded by Thomas S. Hinman; motion passed unanimously. c. Bonds, Misc.: Brett Crosby/Commissioner, Cowley Drainage District, dated October 20, 2011, One Thousand and 00/100 ($1,000.00); Cynde M. Braten/Bookkeeper, Byron Drainage District, dated October 24, 2011, Ten Thousand and 00/100 ($10,000.00); Paul Rasmussen/Principal, Big Horn County School District #1 Rec, dated August 22, 2011, Five Thousand and 00/100 (85,000.00) Upon Motion by Thomas S. Hinman; seconded by Keith Grant; all in favor and the motion carried to adjourn the November 15, 2011, Regular Session Meeting at 5:00 p.m. Chairman Ewen called to re-open Commission Meeting at 5:15 p.m., when Commissioner Ewen was presented and requested to execute Judgment and Execution Acknowledgment regarding Board of County Commissioners, Big Horn County Wyoming v Schneider Oil Corporation A Wyoming Corporation, Civil No. 019494, InThe District Court For Big Horn County Fifth Judicial District. Commissioners Ewen adjourned the November 15, 2011, Regu- lar Session Meeting at 5:18 p.m. The Board will meet in Regular Session on December 6 & 7, 2011. STATE OF WYOMING ) ) COUNTY OF BIG HORN ) I, Wendy Thulander, Deputy County Clerk/Executive Assistant, and Dori Noyes, County Clerk and Ex-Officio of the Board of the County Commissioners, do hereby certify the above and foregoing to be a full, true and complete copy of proceedings had by board at its last meeting on November 15, 2011. Board of County Commissioners Big Horn County, Wyoming /s Jerold S. Ewen, Chairman /s Keith M. Grant, Member /s Thomas S. Hinman, Member Attest:/s Dori Noyes, County Clerk, Clerk of the Board Attest:/s Wendy Thulander, Deputy County Clerk/Executive Assistant to BHC Commissioners Publish: January 19, 2012 Town of Rvron .navmnt NOTICE OF FINAL PAYMENT TO CONTRACTOR NOTICE IS HEREBY GIVEN that the TOWN OF BYRON has accepted as complete the WEST PLATTE AVENUE WATER AND SEWER EXTENSION in accordance with a contract between the TOWN OF BYRON and WILSON BROS. CONSTRUCTION, INC., P.O. BOX 636, COWLEY, WY 82420 and that WILSON BROS. CONSTRUCTION, INC. is entitled to final payment. Therefore, on February 28, 2012, being the forty-first day after the first publication of this notice, full and final payment will be made to WILSON BROS. CONSTRUCTION, INC., unless protests to this final payment have been received prior to or on that date. Protests to this final payment may be made in writing to the TOWN OF BYRON, P.O. BOX 5, BYRON, WY 82412, and received prior to the February 28,2012. Dated this 16 th day of January, 2012. ATTEST: VICKI GIBSON, CLERK TOWN OF BYRON BRET GEORGE, MAYOR Publish: January 19, 26 & February 2, 2012