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Lovell , Wyoming
July 12, 2012     Lovell Chronicle
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July 12, 2012

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July 12, 2012 I The Lovell Chronicle [ 23 Public notices Horn County Commissioner' minutes. June 19. 2012 MINUTES OF THE BIG HORN COUNTY COMMISSIONERS' REGUIAR BOARD MEETING for June 19, 2012 Name: Big Horn County Commissioners Type of Meeting: Regular Place: Big Horn County Courthouse Date: June 19, 2012 Time: 9:00 a.m. Chairman: Jerold S. Ewen; Members Present: Keith Grant, Thomas S. Hinman. Members Absent: None; County Clerk: Dori Noyes; Deputy County Clerk: Wendy Thulander Others present various times: Karla Pomeroy, Basin Republican Rustier Meeting was called to order at 9:00 a.m., by: Chairman Ewen; followed by the Pledge of Allegiance. Chairman Ewen recognized guests. Motion was made by Keith Grant and seconded by Thomas S. Hinman to approve the agenda with new business items recommended. Motion passed unanimously. William Bridges, Pryor Mountain Engineering and Carl Meyer, Airport Manager: Cold Springs Road: William Bridges said they were oiling the road today, which will be completed on Thursday. Commissioner Grant said the County has a contractual agreement to entirely pay the project off before July 1, 2012. William hopes to be done with the project by the end of June. He will submit the bill as soon as possible to the clerk's office. Road 5: William said there was a construction company that wanted to do the whole project. He felt it might be a significant cost of between $120,000 to $125,000 for the completion of the project. William felt it was a good price but must request bids to do the whole project and all aspects of it. The Commissioners were in consensus for William to put together the numbers to have six (6) trucks of Road & Bridge dedicated to this project. Cemetery Road: William said he got two bids to do the projects. Motion was made by Keith Grant and seconded by Thomas S. Hinman to approve and award the bid to the lowest bidder, Mountain Construction for the work on the Cemetery Road. Motion passed unanimously. Road 2: William said the road is not maintained by the County and the landowners want the road to be vacated to make it a private road. There are three land-owners and a potential for land-lock. William recommended proceeding as long as an easement is available and no land-lock issues occur. He will contact BLM and make sure they agree with making it a private road. William will require a petition from the land-owners if they proceed. William will report back to the Commissioners. Industrial Road Usage Permits: William said he received some documents and will look through them and update the Commissioners by the next meeting. He said the Industrial Road Grant is a 50/50 type grant and may be feasible to match the grant with county consensus funds. Road 11 1/2: William received approval from State Lands for the easement on the road. Engineering and Associates will be contacted to proceed. Old Jail configuration: William discussed the remodel of the old jail building. Chairman Ewen said there was only $68,000 to work with on the project. William will work with Joy Hill and Fred Werner to get the front office set up and the flooring fixed for land planning with the money that is available. William said there are 45 more address numbers that need to be installed around the County. He wants to add it to the current sign installation project. Commissioners were in agreement to have William proceed as long as the project falls within budget. Carl Meyers, Big Horn County Airport Manager, presented the following: Amendment 1-Sheppard Lease: Mr. Meyers said he received an inquiry from Sheppard's attorney saying they were going to request an additional Amendment to the Sheppard Lease Amendment. Commissioner Grant said the County should stick to the original letter that was sent to Sheppard's attorney. The commissioners agreed by consensus. Carl Meyer recommended that all further correspondence from Sheppard or his attorney should go through the County Attorney. BLM Lease: Carl said the lease is still moving forward and needs to be in place by July, 2012. He said the first public meeting was tonight in Greybull, at the Town Hall and tomorrow night at the same time in Cowley. Fuel tank repair: Carl said he received proposals from four companies and recommended moving forward with the project before July using the lowest proposal. The project will require shut down of the fuel tank for two weeks. Motion was made by~ and seconded by ~ to accept and award the bid to the lowest bidder, Sheppherd's Sand Blasting of Billings, in the amount of $8,500. They will sand-blast, paint and finish the inside of the fuel tank. Motion passed unanimously. FAA: Carl said he received a grant contract from the Federal Aviation Administration for the purpose of up-dating the South Airport Master Plan. Motion was made by ~ and seconded by to authorize Chairman Ewen to sign the contract based on the County Attorney's approval for form. Motion passed unanimously. Airport Report. Carl presented his monthly report which is now on file at the county clerk's office. Mike Neeves, Town of Burlington, asked the Commissioners if the Town of Burlington could hire the county's Road and Bridge to help grade their roads. William Bridges said he will check into the price of the service and will coordinate with Jerry Denniston and will then contact the Town of Burlington. They inspect the work to be done and will report to Mike next week. 10:05: Chairman Ewen called for a Break. 10:18: Chairman Ewen reconvened regular meeting. Accounts Payable: Marquerite Van Dyke and Carol Willard presented the current Big Horn County payroll and bills for approval. Dori Noyes, BHC County Clerk, presented Notice of Hearing. Motion was made by ~ and seconded by Keith Grant to approve and sign the Notice of Hearing NOH #13/Transfer of Funds and Resolution 2011-2012 TF #13. Motion passed unanimously. RESOLUTION 2Oll-2012 TF #13 (.June 19: 2012) WHEREAS, it appears that by reason of unexpected requirements not reasonably foreseeable at the time the 2011-2012 budget was adopted, it will be necessary to transfer funds to the following budget: $80,000.00 from 40-4-951-980-000 State-County Road Fund Reserve to 40-4-400-266-000 Cold Springs Road $95,000.00 from 40-4-951-980-000 State-County Road Fund Reserve to 40-4-400-273-000 Greybull Cemetery Road/Lane 34 $65,270.00 from unanticipated revenue (Federal) to 10-4-315- 000-300 Maternal Child Health Grant . $8,050.00 from unanticipated revenue (Federal) to Emergency Management Grant 10-4-710-757-000-300 AND WHEREAS, due notice of the intention to make such transfer has been published as required by law, no objections have been made thereto; BE IT THEREFORE RESOLVED, that the amount be transferred to the funds designated. Dated this 19th day of June, 2012: BOARD OF COUNTY COMMISSIONERS Big Horn County, Wyoming Attest: /s Dori Noyes, Clerk of the Board /s Jerold S. Ewen, Chairman /s Keith Grant, Member /s Thomas S. Hinman, Member Motion was made by Thomas S. Hinman and seconded by Keith Grant to approve & pay the bills and payroll. Motion passed unanimously: AIT LABORATORIES 125.00 / AIRPORT BENCH WATER DISTRICT 89.00 / ALSCO 81.98 / AMERICAN WELDING & GAS INC. 300.75 / ALFAX FURNITURE, LLC 486.95 / APPLIED CONCEPTS INC. 319.60 / DEL ATWOOD, JR 327.56 / ATWOOD FAMILY FUNERAL DIRECTORS INC 341.90 / BASIN REPUBLICAN RUSTLER 1,726.50 / BASIN REPUBLICAN RUSTLER 144.00 / BIG HORN AUTOMOTIVE 559.70 / BIG HORN CO-OP MARKETING ASSN 3,363.28 / BIG HORN COUNTY SOLID WASTE DIST. 1,096.80 / FIRE PROTECTION DISE. #5 91.00 / BIG HORN ENGRAVING & SIGN 201.99 / BIG HORN MOUNTAIN COALITION 100.00 / BIG HORN RURAL ELECTRIC CO. 375.72 / BIG HORN COUNTY WEED & PEST CONTROL 511.00 / LINDA BOYCE 2,450.03 / BURLINGTON CAR CARE 150.44 / CARQUEST AUTO PARTS 1,167.87 / TERESA MARIE CALDWELL 648.00 / CK HARDWARE 76.05 / COLLINGWOOD CONSTRUCTION, LLC 582.00 / CONTROL SOLUTIONS, INC 766.00 / COMMUNICATION TECHNOLOGIES, INC. 487.00 / COPENHAVER, KATH, KITCHEN 150.00 / COUNTY CLERK 15.00 / COVENANT INSURANCE GROUP INC. 1,650.00 / KIMBERLY COWAN 49.78 /TOWN OF COWLEY 109.40 / STEFANIE PADILLA 20.00 / TRAVIS DAVIS 266.36 / JR MCLAUCHLAN INC 77.01 / DOUBLE R SERVICE 405.50 / DOWNTOWN AUTO CLINIC, INC. 219.85 / ESCAPE c/o DONNA NELSON 60.00 / FASTENERS, INC 411.64 / FIELD SERVICES & WEED CONTROL 1,125.00 / FIRE PROTECTION DISTRICT #3 85.15 / FIRE PROTECTION DISTRICT #4 170.30 / FIRST BANKCARD 520.97 / FIVE COUNTY JOINT POWERS BOARD 22,560.00 / FUNKE'S DRY CLEANERS 24.75 / GPS INTEL 600.00 / GARVIN MOTORS 674.07 / GRETCHEN GASVODA KELSO 18.85 / GRAINGER 333.05 / KEITH GRANT 2,110.73 / GREYBULL BUILDING CENTER 42.85 / GREYBULL STANDARD 646.75 / TOWN OF GREYBULL 170.50 / HD FILTER CLEANING 153.28 / HALLMAN, EAGLER & HUNT, PC 3,340.00 / ROY HARPER 203.76 / STEFAN F & TRACY A HARPER 108.22 / HIGH COUNTRY TELEPHONE 300.00 / DEMAR D. HILL 1,000.00 / JOHN G. HYDE 74.83 / IACP INTERNATIONAL ASSOC OF CHIEF 500.00 / IBM CORPORATION 696.00 / J&E, INC. 149.60 / KEELE SANITATION 120.00 / K-LOG, INC 2,575.05 / KIMBERLY KOCH 1,065.66 / KRISJANSONS & MILES, PC 383.90 / LAIRD SANITATION 130.00 / LAWSON PRODUCTS, INC. 791.63 / LEXIS NEXIS 499.00 / LIFELINE TRAINING, LTD 129.00 / LINTON'S BIG R 706.76 / LOVELL BUILDING CENTER 13.11 / LOVELL FIRE DEPARTMENT 162.82 / MCS OFFICE PRODUCTS INC. 45.00 / MASTERCARD 8,500.31 / MAYES BROTHERS LLC 334.16 / CARL MEYER 108.78 / MESSENGER & OVERFIELD, PC 85.00 / SARAH N. MILES 150.00 / KRISTY MICHAELS 30.00 / MILLER'S FABRICATION & CONST. 21.95 / MINCHOW'S SERVICE 7,407.92 / MONTANA-DAKOTA UTILITIES 180.06 / MOUNTAIN MOTOR SUPPLY 382.94 /HILLARY G. MULLEY 13.97 / MURDOCH OIL, INC. 9,220.85 / N-COMPLIANCE SAFETY SERVICES, INC. 1,125.00 / NORTH BIG HORN HOSPITAL 207.00 / NORTH BIG HORN SENIOR CITIZENS 150.00 / NORTH BIG HORN SENIOR CITIZENS 833.33 / O'REILLY AUTO PARTS 1,090.51 / THE OFFICE SHOE INC. 7,045.92 / OVERLAND EXPRESS MART 60.74 / PERSONNEL CONCEPTS 331.49 / PHILADELPHIA INSURANCE COMPANIES 64.00 / O~N G DUNN CO, INC 54:61:/PUBLIC DEFENDER 600.00 / QUILL CORPORATION 4,981.00 / RED APPLE SUPERMARKET 141.37 / RIVERBEND PLUMBING & HEATING 393.00 / ROCKY MOUNTAIN POWER 2,215.17 / ROCKY MOUNTAIN MIDDLE SCHOOL/ 29.95 / ROSCOE STEEL INC dba TRUENORTH 2,431.69 / RANDY L. ROYAL 67.50 / RURAL FIRE PROTECTION DIST. #1 216.30 / RURAL FIRE PROTECTION DIST. #2 157.00 / COLEEN SCHEELER 41.80 / SELBY'S 175.00 / CRAIG SHIDLER 2,000.00 / DALLEN SMITH 469.80 / SOUTH BIG HORN COUNTY HOSPITAL DIST 2,500.00 / SOUTH BIG HORN SENIOR CITIZENS 1,398.04 / TECHNICAL FORESTRY SERVICES 4,477.10 / TEAM LABORATORY CHEMICAL CORE. 525.00 / TCT WEST, INC. 6,189.64 / TCT WEST, INC. 1,242.29 / THE INK SPOT 24.00 / TRACTOR & EQUIPMENT CO. 773.62 / TRAVELING COMPUTERS, INC. 1,852.95 / TRI COUNTY TELEPHONE ASSOC. 69.74 / U.S. POSTMASTER 1,800.00 / U.S. POSTAL SERVICE 2,037.35 / VAISALA INC. 337.00 / VALLEY HARDWARE 537.86 / GAlL E. VANDERPLOEG, LPN 64.85 / VERIZON WIRELESS 55.05 / LEWIS B. WALKER 4,617.89 / WASHAKIE COUNTY EXTENSION SERVICE 230.00 / WATERWORKS INDUSTRIES INC 1,420.OO / WHEELER'S IGA 6.68 / WORIAND CLEANERS & SUPPLY 42.60 / WRIGHT EXPRESS FSC 7,537.52 / WYO DEFT. OF HEALTH 295.00 / WYOMING GAS 835.61 / WYOMING STATE BOARD OF PHARMACY 80.00 / ALVIN S. EMMETT 162.00 / HILLER GROUP (THE) 35,155.33 / MASTERCARD 73.41 /QQEST SOFTWARE SYSTEMS INC 55.00 / SHEPHERD SANDBLASTING & PAINTING IN 4,250.00 / TCT WEST, INC. 170.30 / U.S. POSTMASTER 156.00 / U.S. POSTMASTER 56.00 / THE W, LLC 7,440.00 Commissioner Grant gave a briefing on the NEPA training he attended in Rocksprings. He said the main message taken from the meeting was the high importance for the County to develop a natural resources management plan for the Federal Land Planning Policy. He said the plan must be very specific for correct interpretation by the Federal Government. The South Senior Citizen Center's lease will be reviewed by their Board on Thursday. This item was tabled for July 3, 2012 meeting. Dori Noyes, County Clerk, advised the Commissioner that the Fair Board has a title for a truck BHC Fair owns but is unable to locate. She will wait to hear back from the Fair Board and report to the Commissioners. The draft Minutes for May 15, 2012 and June 5, 2012, were tabled for approval at the July 3, 2012, meeting. The WIC contract was tabled to be reviewed at the July 3, 2012, meeting after the BHC Attorney has an opportunity to review it. Fred Werner, BHC Operations Manager, introduced his new employee, Austin Harget, to the Commissioners. He also gave a roofing project update and announced that he will need to advertise for a new hire because of an employee who is retiring. Ken Blackburn, BHC Sheriff and Becky Lindsey, BHC Treasurer: Sheriff Blackburn discussed the Sheriff Department's budget and said the Law Enforcement and Search and Rescue budgets will not be over spent however, the Detention budget is a little short. Gwen will get with the county clerk to request a budget adjustment if necessary. He presented a contract. Motion was made by Thomas S. Hinman and seconded by Keith Grant to approve and sign the Amendment of Modification of Contract with the Greybull Police Department, Town of Greybull for jail services. Motion passed unanimously. The contract that was brought forward at the commissioners previous meeting appeared to be the wrong contract. Sheriff will return that contract to the county clerk and amend the minutes to reflect the change. 11:54: Motion was made by Keith Grant and seconded by Thomas S. Hinman to adjourn for lunch. Motion passed unanimously. 13:00: Chairman Ewen reconvened regular meeting. Maria Eastman, Grants Administration presented to the Commissioners for review and approval the Big Horn County Library Upgrades RFR #2 in the amount of 914,577.30; and the Firewise 2011- 12 RFR#6 in the amount of $9,980.64. Chairman Ewen signed. Maria Eastman said the Towns will be submitting County Wide Consensus applications this week, and during the week of June 25 & 26 signatures will be gathered for joint resolution. She will bring to the Commissioners for signature at the July 3, 2012, meeting. She also said the Daniels Grant for the fair grounds will not be reviewed until August of 2012. Joy Hill, BHC Land Planner presented updates of the Planning Office re-organization and said that she spoke with the Engineer on the possible plans for the layout of the office. She said William Bridges will work up an estimate of the basic work upgrades. She said she was making the office look more professional and had gotten voicemail set-up so the public could leave messages. Ms. Hill said she was a big advocate to train the staff to be stronger in their positions and as a team. She also told the Commissioners she wants a raised relief map for Big Horn County. The Commissioners were in consensus to have Ms. Hill look into getting a map and she will get back to the Commission. John Ed Anderson, Shell Canal gave a presentation with discussion on the rehabilitation project for the Shell Valley Watershed Improvement District. He said the rehabilitation of the canal, has a 67% grant to cover the costs and includes a loan for 33% for the project. He said the project costs approximately one million, two hundred thousand dollars. He said the improvement district had complied with the W.S. 41-8-119 through 41-8-121. He presented the Shell Canal assessment roll. Motion was made by ~ and seconded by Thomas S. Hinman to accept and approve the Resolution and Assessment Roll as presented for the Year 2012 Shell Valley Watershed Improvement District. Motion passed unanimously. Commissioner Grant told John Ed Anderson about a complaint received in the Commission office regarding water issues between Water District 4 and the BHC Road & Bridge department. John Ed Anderson said he did not have any information on the matter. Commissioner Grant said he would contact Loren Smith, with the State Engineer's Office and follow-up further. 2:00: Chairman Ewen called for a break and reconvened the meeting at 2:11. Aaron Linden, HUB Ins.: Aaron Linden gave a presentation to the Commission regarding BHC vehicle and property insurance. Motion was made by Thomas S. Hinman and seconded by to approve and sign the Philadelphia Insurance Companies Disclosure Notice of Terrorism Insurance Coverage Rejection Option. Motion passed unanimously. 3:04: Chairman Ewen called for a break and reconvened the meeting at 3:11. TC Inc. and Mountain West Telephone discussed network cable and the budget for a new phone system for the Courthouse and other county agencies. Dean Peranteaux will prepare design specifications which will be used to bid the project. Dean also discussed the county IT budget and advised' the Com~i~ibn that the Fair Manager needed a new laptop. (l ~iJ~ t~ FOR THE GOOD OF THE COUNTY AND FOR GENERAL DISCUSSION- Consider the following: Monthly Report(s) Review: Earnings or Collections of Dori Noyes, County Clerk (May 2012); Earnings and Collections of Kenneth G. Blackburn, Sheriff (May 2012). Prepared Correspondence, Minutes and Reports, Misc.: BHC Library Board (May 2012); Big Horn County Library Board (May 2012); Byron Solid Waste Disposal District Minutes (May 2012). Bonds; Misc.: Sheri Hartman/Secretary Treasurer-, Otto Cemetery District, Basin-Ten Thousand and 00/100 ($10,000.00); Jeffery Bassett/Commissioner, Sunlight Drainage District, Lovell-One Thousand Dollars and 00/100 ($1,000.00); Stanley S. Asay/Commissioner, Sunlight Drainage District County of Big Horn, Lovell- One Thousand Dollars and 00/100 ($1,000.00); Emily A. Wardell/Principal, Wyoming Notary, Basin- Five Hundred Dollars and 00/100 ($500.00); Penny A. Jones/Secretary/Treasurer, Town of Burlington & USDA Rural Development, Burlington-Twenty Five Thousand and 00/100 ($25,000.00). ~aOJllaS~JHillalan moved, seconded by Ke, itL_C.tr.a~ all in favor and the motion carried to adjourn the June 19, 2012, regular session meeting at 4:35 p.m. The Board will meet in regular session on July 3, 2012. STATE OF WYOMING ) ) COUNTY OF BIG HORN ) I, Wendy Thulander, Deputy County Clerk/Executive Assistant, and Dori Noyes, County Clerk and Ex-Officio of the Board of the County Commissioners, do hereby certify the above and foregoing to be a full, true and complete copy of proceedings had by board at its last meeting on Board of County Commissioners Big Horn County, Wyoming /s Jerold S. Ewen, Chairman /s Keith M. Grant, Member /s Thomas S. Hinman, Member Attest:/s Dori Noyes, County Clerk, Clerk of the Board Attest: /s Wendy Thulander, Deputy County Clerk/Executive Assistant to BHC Commissioners Publish: July 12, 2012 South End Water hud et hearin NOTICE OF HEARING SOUTH END WATER USERS DISTRICT Notice is hereby given that a public hearing on the proposed budget for South End Water Users District for the fiscal year ending June 30, 2013, which is now being considered by the Board of South End Water Users District, will be held at Lovell, Wyoming, on the 19th day of July, 2012, at 7:00 p.m. at which time any and all persons interested may appear and be heard respecting such budget. A summary of such proposed budget follows: FUND General Fund SUMMARY OF BUDGET Estimated TotalEstimated Estimate of Tax Cash & Total Requirements Revenues Budget Amount Mill Levy Details of District General Fund Requirements Administration Operations Indirect Costs Capital Outlay Debt Service Provisions for Tax Shrinkage Total Cash Requirements Tentative $12,010.00 $26,850.00 S25o.oo $0.0o $0.00 $o.oo $39,110.00 Pub~sh:Julyl2,2012 l]i Horn Co. School District #2 budget hearing NOTICE OF HEARING BIG HORN COUNTY SCHOOL DISTRICT NO. 2 BUDGETS Notice is hereby given that a public hearing on the proposed budget for School District No. 2 for the fiscal year ending June 30, 2013, which is now being considered by the Board of Trustees of School District No. 2, will be held at Lovell, Wyoming, on the 16th day of July, 2012, at eight o'clock p.m., at which time any and all persons interested may appear and be heard respecting such budget. A summary of such proposed budget follows: SUMMARY OF BUDGET Cash Available Estimated Estimated Cash AppropriationsEstimated July I Revenues plus Revenues Tax Requirement FUNDS General 2,511,888 9,621,200 10,142,088 12,133,088 1,991,000 Special Revenue 62,484 1,500,000 1,562,484 1,562,484 Major Maintenance 459,143 536,169 995,312 995,312 Capital Project 0 550,000 550,000 550,000 Food Service 12,056 355,000 367,056 67,056 Pupil Activity 66,102 215,000 281,102 281,102 Depreciation Reserve 491,201 201,000 692,201 692,201 Debt Service 250,002 1,000 251,002 251,002 Board of Trustees of School District No. 2, Big Horn County, Wyoming Attest:/s/Judy Richards, Chairman Board of Trustees /s/Marianne Grant, Clerk of School District Date: July 9., 2012 Publish: July 12, 2012 A get your copy of at the courtesy counter of 9 E~I Main, Love~, Wyom~g or have it delivered via USPS with a year-long subscription by calling 548-2217