September 26, 2013 I The Lovell Chronicle I 17
Pl00blic notices
Big Horn Coun Commissioner's minutes; Aug. 20. 20/3 (cont.)
RFRs for the Firewise and Old Jail Renovation projects for approval
and signature. Grant moved to approve the RFRs as presented, Ewen
seconded and the motion was carried. Smallwood presented a letter
to be sent to the Daniels Fund on behalf of the Fair Board to request
an extension on the Multi-Purpose Fair Building grant. Grant moved
to sign the request for extension, Ewen seconded and the motion was
carried.
Joy Hill, Land Planner - presented Land Planning report. She
reported that the LWC project has been submitted and inquired if the
commission had received any response or feedback. Grant indicated
not at this time.
Hill presented an Amended Plat on behalf of Bilbrey-Schaffert that had
been reviewed by Planning and Zoning Committee for approval. Grant
moved to approve the amended plat that adjusts the boundary lines of
the plat, Ewen seconded and the motion was carried. Hill shared her
concern with the P&Z process and progress to rewrite their rules and
regulations. Hill requested the Commission help guide this process and
provide guidance on P & Z responsibilities. Ewen will visit with the
Chairman and seek ways to move the process along. The suggestion
to create a subcommittee was discussed. Hill will table this until she
receives guidance from Chairman Ewen. Hill reported they are almost
moved into the remodeled space and things are going well.
Gina Anderson, Big Horn County Assessor - presented 2013 Irriga-
tion District Assessment Rolls and resolution #3 to set the Irrigation and
Drainage District Levies. Anderson advised that Alamo didn't request a
levy this year. Anderson presented certificates of assessment for the
Big Horn Canal District, Willwood Irrigation, and Deaver Irrigation.
She clarified that Big Horn County does not collect funds for Willwood
or Deaver. Grant moved to approve the 2013 Irrigation District assess-
ment rolls in resolution #3 and certificates as presented, Ewen seconded
and the motion was carried.
Michelle Burns, Big Horn County Attorney - requested an execu-
tive session to discuss possible litigation. Grant moved for executive
session to discuss possible litigation, Ewen seconded and the motion
was carried. Executive session began at 2:20 pm.
Executive Session adjourned at 2:30. Burns presented Resolution #4
for approval. Grant moved to approve
Resolution #4, Ewen seconded and the motion was carried.
Linnette Johnson, WY Public Health Nursing/Kimberly Cowan,
Big Horn County Public Health - provided a written overview to
address issues discussed in prior meetings and provide customer sat-
isfaction data. Johnson reminded the Commission to call her anytime
with questions or concerns. Cowan provided an update on outreach
activities that include paper/radio ads and meeting with Lovell physi-
cians to update them on services provided at the Public Health Office
in Lovell. Grant inquired about progress to move the health secretary
position to a state position, Johnson said the concern has been shared
with all powers in the agency but new State positions are approved
by Legislature so no immediate solution is possible. Johnson shared
that the State would like County HR to work closely with Kim on the
supervision of county staff.
Ken Blackburn, Big Horn County Sheriff - met with the Commis-
sion to share information regarding the $250,000 of the E911 funds they
authorized for use. He reported that the address verification project
is going well. Blackburn has a person who has been working on this
project with the understanding that the services were provided as
contract work. After consulting with Willard it has been determined the
person is an employee. Blackburn outlined the position is temporary
with no benefits and will end as soon as the project is completed. The
Commission approved the temporary position by consensus. Blackburn
also shared that there are some changes being worked on regarding the
School Resource Officer for the Lovell School District. The changes
will include activities and county match of salary.
FORTHE GOOD OFTHE COUNTY AND FOR GENERAL DISCUS-
SION-
The following items were presented for consideration and review
*Financial Statements: Doff Noyes, District Court Clerk (July 2013);
Kenneth Blackburn, Sheriff- (July 2013)
• Bonds: Casey Sorenson, Treasurer/Big Horn County Fair; Vangi
Hackney, Fair Manager/Big Horn County Fair
Grant moved to adjourn at 3:15 pm, Ewen seconded and the motion
was carried.
STATE OF WYOMING )
)
COUNTY OF BIG HORN )
I, Lori Smallwood, County Clerk and Ex-Officio of the Board of the
County Commissioners, do hereby certify the above and foregoing to
be a full, true and complete copy of proceedings of the Commission on
August 20, 2013.
Board of County Commissioners
Big Horn County, Wyoming
/s/Jerold S. Ewen, Chairman
/s/Keith M. Grant, Member
/s/John G. Hyde, Member
Attest:/s Lori Smallwood,
County Clerk, Clerk of the Board
Publish: September 26, 2013
Big Horn County Commissioner's minutes; ent. 3. 2013
MINUTES OF THE BIG HORN COUNTY
COMMISSION MEETING
and to take an employee vote about the addition of a Wellness Initiative
to the Health Insurance package..
NAME: Big Horn County Commissioners
TYPE: Regular Session
PLACE: Big Horn County Court House First Floor Commissioners'
Conference Room
DATE: September 3, 2013 TIME: 9:00 AM
Chairman: Jerold S. Ewen, Members present: Keith Grant, John Hyde
Others County Representatives: Lori Smallwood County Clerk;
Others present at various times: Karla Pomeroy, Basin Republican
Rustier. List of attendees on file.
The meeting was called to order at 9:00 AM by Chairman Ewen; fol-
lowed by the Pledge of Allegiance led by John Hyde. Chairman Ewen
recognized guests and presented the agenda. A motion was made by
Grant to accept the agenda as amended, the motion was seconded by
Hyde and carried.
Engineering/Road and Bridge: Foreman Hovey reported that road-
side mowing was underway and they are looking to purchase another
mower which will cut time required. The mowers run between $500
and $700. The repairs on Rairden Lane are going well. Paint strip-
ing of chipsealed roads should begin in the south end soon. Hovey
presented a utility permit application from TCT on road 29 with the
recommendation to approve. Grant moved to approve the permit, Hyde
seconded and the motion was carried. Grant inquired about county li-
ability of hitting or damaging things in our right of way and if language
in permits eliminated any liability. William Bridges informed Grant that
permit forms included such language and that most companies have
someone at the job site to protect their cables and such.
Foreman Wambeke informed the Commission he had received a
request from a citizen on road 12 to post a 20 MPH sign. There was
discussion regarding the road and process for such a change. By
c0nsensus the bof-Fee'd to take no action to change the speed limit
on county road 12. Wambeke asked if pay increases once an employee
reached their i year anniversary was a step raise. The Commission
agreed by consensus that the one year increase was a probation increase
not a step raise.
William Bridges, Pryor Mnt. Engineering: Bridges reported the
right of way renewals with the BLM are proceeding, however no plat
was done for road 9-56 that is between highway 310 and Spence Road.
The cost for a survey and plat is estimated at $3,000. There was discus-
sion on the use of this road and the expense to continue the right of
way. Ewen pointed out that continued right of way preserved access to
public lands. A motion was made by Grant to survey and plat this road
to establish necessary documentation, Hyde seconded and the motion
was carried. Bridges reported that the FEMA Elk Creek Bridge close
out documents had been submitted. When paid this willbecome part of
the road fund reserves. The Town of Byron submitted a second invoice
for $24,000 on the Shoshone Bridge project, Bridges will follow up with
Byron to point out that the amount budgeted was $21,000. Bridges and
the County Treasurer continue to work on the Road Fund Report. It
appears this will be a 3 hour job for Bridges. Ewen shared his hope
that the work being done by the new assistant will be helpful when this
is due next year. Bridges addressed the chipseal engineering invoice
from Pryor Mountain that was not paid in full by the County in July.
Bridges said the increased costs were due to fog seal not being in the
estimate, two extra days of work, and Pryor Mnt. staff working to touch
up the chipseal. Bridges explained Pryor Mountain was trying to help
the county get the job done. Ewen stated the amendment was a hard
number not an estimate, so being accountable for cost was the concern.
Bridges pointed out the amendment said estimated engineering costs
and he wasn't trying to deceive the county. Hyde agreed with Ewen
that there was a contracted figure that went over without any sort of
warning and the substantial overage was the concern. Hyde inquired
if there were alternatives besides those utilized to make sure the job
was completed. Road and Bridge acknowledged that the extra help
made the job go smooth. Hyde ask how to keep the job costs down.
Ewen reinforced the contract being honored and adhered to is the issue.
Grant commented that an estimate should be close to accurate and the
amount of overage was the largest concern. Grant also acknowledged
that when the job is rolling there are often no options, he thanked
Pryor Mnt for the work that is done for the county and requested that
estimates be more accurate. Bridges commented he is not trying to
cheat the county out of anything he felt the service was reasonable.
He pointed out that the work required a certifying engineer hence the
work was required. By consensus the Commission took no action and
the payment will remain as was remitted.
Carl Meyer, Airport Manager: Meyer presented the airport report.
RFRs for both airport projects were presented for signature; Meyer
noted they were final payments. The next meeting will not have an
airport report. Meyer presented the real estate contract for the sale
of the block hangar for signature. Hyde moved to sign the contract
with the two additions made by Meyer, the motion was seconded by
Grant and carried. Myer informed the commission that the Town of
Greybull needs some millings for road repair and he would like the
airport to sell them approximately 10 truckloads. The Commission
by consensus agreed to work with the Town of Greybull on fulfilling
this need. Mayor Graham and Bob Hawkins joined Meyer to discuss
the museum at the South BHC Airport. There was discussion about
renewed interest, requirements, needs and concerns. The Commission
agreed by consensus to allow Meyer to devote some time to exploring
options and working on this project. Hawkins and Graham said they
would work with Carl as much as possible.
Bob Decker, County Benefits Consultant: Decker presented an
overview of the county's stop-loss renewal contract and the recom-
mendations of the Health Insurance Management Teams for insurance
renewal due October 1, 2013. Ewen ask if there were any possible
surprises. Decker stated that the risk was currently pretty low. The
lower than anticipated increase in health insurance coverage will
hopefully create a healthy fund or possible increased benefit of some
sort to employees. Any savings will be reviewed at the end of the fis-
cal year and programmed at that point. Hyde moved to accept the
recommendations and allow the HIMT to proceed with these recom-
mendations and renewals. Grant seconded and the motion was carried.
Decker presented the proposed County Wellness Program, explained
how implementation will reduce premiums, and asked how the com-
mission would like to proceed with employee meetings. Hyde shared
his distaste for the deductible increase and buy down plan and then
suggested it be taken to the employees for comment. By consensus
the commission agreed to have Decker take the plan to the employees
Fred Werner, County Maintenance: Werner presented a second
quote on the air conditioner for the computer server room. The sec-
ond quote was much more than the first. The current budget for this
is $9,750 the low quote presented was $21,073.75. Ewen ask if there
was any alternative. Hyde ask why the extreme difference in quotes.
Hyde moved to proceed with getting the contract submitted for this air
conditioner, Grant seconded and the motion was carried. A transfer
of funds from county reserve will be necessary. Werner ask about the
continued storage of Big Horn Mountain Coalition books. Ewen will
discuss those at the next coalition meeting and advise Werner. Werner
informed the Commission that a citizen inquired about a tree issue in
the county owned gulch near his house. He is concerned about possible
damage to his house. The cost to remove the tree will run $500- $700.
Concerned with opening the county to other removal issues in the Basin
gulch, Ewen asked how this matter would be handled between two
private land owners. Hyde said the county would not be liable for roots.
Ewen suggested that the county give the landowner permission to enter
the property to remove the tree as he sees fit. Grant suggested that it's
the drainage easement holders responsibility. Werner will research
who holds the easement and report back to the Commission. Ewen
ask about courthouse roof replacement bids. Werner gave an update
on possibilities and will inform the Commission as quotes come in.
Marguerite Vandyke and Carol Willard presented accounts payable
and payroll. Grant moved to approve the bills and payroll as presented,
Hyde seconded and motion was carried.
ALSCO 42.13, AMERICAN WELDING & GAS INC. 132.99, MIDWEST
TAR SEALER 181,831.00, ASD HEALTHCARE 490.00, DELATWOOD,
JR 300.00, BOB BARKER COMPANY, INC. 1,537.11, BASIN PHAR-
MACY 2,727.07, BASIN REPUBLICAN RUSTLER 3,541.67, TOWN
OF BASIN 14,301.85, BIG HORN CO-OP MARKETING ASSN 393.00,
BIG HORN COUNTY SOLID WASTE DIST. 48.36, SUB-AQUATICS,
INC 5,183.00, MICHELLE M. BURNS 153.93, CALIFORNIA CON-
TRACTORS SUPPLIES 205.67, CH2M HILL, INC 2,500.00, CENTURY
LINK 37.84, CLOUD PEAK GUNWORKS 785.00, COVENANT INSUR-
ANCE GROUP INC. 1,975.00, TOWN OF COWLEY 123.40, CRUM
ELECTRIC SUPPLY CO. 84.70, DOUBLE R SERVICE, LLC 40.80,
DOWNTOWN AUTO CLINIC, INC. 2,107.20,JOHN E. FRENTHEWAY
85.00, FIRST BANKCARD 2,364.66, FORENSICS LIMITED, LLC
160.00, GRETCHEN GASVODA KELSO 71.00, GDA ENGINEERS
16,282.43, GREYBULL BUILDING CENTER 209.84, GREYBULL
STANDARD 385.67, HALLMAN, EAGLER & HUNT, PC 7,530.00,
STEFAN F & TRACY A HARPER 158.97, HONNEN EQUIPMENT
CO. 486.04, IAIRD SANITATION 660.00, JESSICA LOEPER EC.
370.00, LOVELL CHRONICLE 401.00, TOWN OF LOVELL 174.94
, MAMA Z'S BOY 176.00, MASTERCARD 1,314.33, CARL MEYER
109.61, M. SCOTT MCCOLLOCH 292.50, MYRON MEREDITH
65.00, MINCHOW'S SERVICE 8,740.09, MONTANA-DAKOTA UTILI-
TIES 165.20, MOTOR POWER EQUIPMENT CO. 78.85, HILLARY
G. MULLEY 106.79, NELSON & PAGE DENTAL PC 234.00, NORTH
BIG HORN SEARCH & RESCUE 1,198.54, DORI NOYES 8.09, THE
OFFICE SHOE INC. 310.48, PARK COUNTY CLERK 79.65, PRAIRIE
GRILL 152.00, WILLIAM E. BRIDGES 6,671.40, QUILL CORPORA-
TION 1,578.16, RAMS HEAD FINANCIAL SERVICES 200.00, KENTA.
RICHINS 600.00, RIMROCKTIRE, INC. 97.91, ROCKY MOUNTAIN
POWER 802.81, RANDY L. ROYAL 150.00, SAFARILAND LLC 519.50,
SAINT VINCENT HEALTHCARE 355.26, COLEEN SCHEELER
17.67, GENE SCHATZ 100.00, DALLEN SMITH 329.50, SOUTH
BIG HORN SENIOR CITIZENS 380.13, WENDY PRESS SWEENY
969.41, SYMBOL ARTS '34.00, SYSCO FOOD SERVICES 21,886.98,
TASER INTERNATIONAL 3,511.79, TOMMERUP MACHINE SHOE
INC. 786.79, TRACTOR & EQUIPMENT CO. 745.92, TRACTOR
GUYS INC. 41.06, TRAVELING COMPUTERS, INC. 11,583.48, TW
ENTERPRISES, INC. 221.76, TYLER TECHNOLOGIES, INC 157.50,
U.S. POSTAL SERVICE POSTAGE-BY-PHON 300.00, VAiSALA INC.
1,990.00, VALLEY HARDWARE 159.71, GAIL E. VANDERPLOEG, LPN
98.50, VERIZON WIRELESS 1,439.98, RANDY E. WADDELL, O.D.
225.00, LEWIS B. WALKER 3,319.83, WASHAKIE MEDICAL CENTER
296.00, WYOMING FIRE SAFETY 16.00, WYO DEPT. OF HEALTH
333.00, WYO. LAW ENFORCEMENT ACADEMY 500.00, ZONE 4
GRAPHICS AND PRINTING 75.00, TRUDY CRAFT 79.83, ROGER'S
SPORT CENTER 73.50, GARY BRINK INC. 486.00
Hyde moved to go to executive session to discuss personnel issues at
11:35 am, Grant seconded and the motion was carried. The executive
session was adjourned at 11:49 am with no action taken.
Lori Smallwood, County Clerk: Smallwood presented letters for
signature from Jim Reilly, County Auditor. Grant moved to sign the
two letters as presented, Hyde seconded and the motion was carried.
Smallwood presented a letter from the County Attorney requesting the
Commission reconsider having an MOU with a civil attorney to relieve
some of the workload of her office. The letter was tabled until 2:00 pm
to discuss with Land Planning and clarify the immediate legal need.
Ewen summarized the rule change information he received at a meet-
ing regarding the award of Mental Health/Substance Abuse contracts.
He shared his concern with local input not being considered when the
mental heaith contracts are awarded. Ewen would like the commission
to consider a letter being sent to clarify these concerns. The Commis-
sion will consider and readdress the proposed letter at a future time.
Grant moved to adjourned for lunch, Hyde seconded and the motion
was carried. The session was called back to order at 1:00 pm
Smallwood presented a grant agreement from the Wyoming Business
Council for the Fair Grounds Multi-Purpose building, project start up
forms for the Wyoming Business Council Strategic Planning grant, and
a grant extension for the Daniels fund for signature. Hyde moved
to approve the grant agreement between BHC and the WBC, Grant
seconded and the motion was carried.
Joy Hill, Land Planning: Hill presented the land planning report.
Hilt also presented the work that needs to be done now that FEMA
has finalized the flood hazard determinations. Hill requested that the
flood plain management/administrator duties be moved out of plan-
ning and zoning and to someone who has experience with this and
more expertise There was discussion about what the determinations
mean, how they might affect county residents, and how some of the
flood plain data utilized by FEMA was not accurate. Hill informed the
Commission that the counties regulations must be updated to comply
with the FEMA determinations and guidelines by February 19th, 2014.
Discussion determined that with help from a qualified engineer and
cooperation from the County Emergency Management Coordinator,
Hill should be appointed the interim County Flood Plain Administrator.
The final appointment of a new administrator will be included in the
resolution that will abolish the old regulations and adopt the new regula-
tions. Hyde moved to have Hill update the flood plain management
regulations and act as the Flood Plain Administrator, Grant seconded
and the motion was carried.
Ewen asked Hill for a summary of the legal assistance recently re-
quested to help the commission determine the need for a civil attorney
as requested by the County Attorney. Hill clarified that the issue is
related to subdivided and undivided parcels and the associated taxes.
Hill said this wasn't an urgent matter but was an issue that needed to
be clarified so that all procedures were consistent and in accordance
with pertinent state statutes. Hyde moved that the county will approve
the use of a civil attorney to assist Hill with this issue, Grant seconded
and the motion was carried.
Kimberly Cowan, IJnette Johnson and Karen Mahan, Public
Health: Cowan presented the monthly Public Health report, the pro-
posed hours and schedules for both clinics, and requested the approval
of the Commission to replace the Public Health Secretary position in
Lovell that was vacated on August 29, 2013. Ewen confirmed that the
county will abide by the current contract and will support the position
as was agreed. He also reinforced that they wish to no longer have
any county employees supervised by non-county employees. Cowan
inquired about the Commission being part of the selection commit-
tee. Ewen stated Cowan is the one that will work with that person, is
responsible for that position and should make the hiring choice. Hyde
concurred. Ewen shared that the current desire of the county is to
support that position by providing funding to the state similar to what
is done with the nurses. Cowan ask about the possibility of the county
clerk sup6i-sing the cofinty positions of public health. Grant advised
Cowan he didn't agree with that option. Grant ask for clarification on
the state statute tha't indicated the state is responsible for immuniza-
tions. Mahan clarified that without county public health offices the state
would only be able to help counties with populations based services and
immunizations would be for large outbreaks only. Grant clarified that
the county would not renew our contracts if the admin, support is not
moved to a state position. Mahan shared that the legislature would
be the one to make this decision. Ewen shared that some legislators
seem to be interested in changing some things about public health.
Mahan shared that the County Commissioners Association was looking
at ways to solve the issues as well. Ewen clarified he doesn't want to
dissolve public health nursing, but he is not happy with the model as it
is now. Mahan suggested there might be models that are contractual
solutions instead of legislative. All involved expressed desire to make
this work. Grant ask Cowan if the 4:00 pm closing of the clinic presented
problems for working parents getting children immunized. Cowan
shared that appointments can be made outside of normal clinic hours.
Cowan pointed out that in a survey she did of services, public health
was the only one currently available 40 hours a week in the Lovell area.
Hyde shared his appreciation for her work to equally balance the time in
both ends of the county. Cowan informed the Commission that with the
cuts in administrative time the Community Service Block grant may not
be reapplied for in the coming year. She shared how administratively
intense the program Was and that there might not be room for that in
public health in the future.
Glen Whipple, Kelly Crane and Gretchen Gasvoda Kelso, Univer-
sity of Wyoming: Whipple gave the Commission an overview of how
the transition will happen now that Mr. Smith has resigned. Interviews
to fill the Agent position will be scheduled in January/February 2014.
Whipple also shared that the University will be appointing Ms. Kelso
as the County Coordinator. The appointment is a 5 year term that is
subject to renewal. Coordinators are responsible for the administra-
tion of the office, supervision of staff, and working with the county
on staff, budgets and other items as needed. Crane shared that UW
considers the position an educational opportunity for their staff and
that it provides good leadership opportunities. Whipple requested
information on needs of the County as they conduct their search to
replace Smith. Grant shared that natural resources are important to
this county and that the person hired should work well and understand
BLM, Forest Service, and be versed in public land issues. Ewen shared
his appreciation for Smiths support to the Agricultural residents in this
area and how his hands on approach was very important for our com-
munity. Ewen expressed work with FFA, 4H and the County Fair were
important as well. Crane shared that 1596 of an agent's time is devoted
to youth development. Grant shared the concern of county employees
being supervised by non-county employees and that the Commission
was interested in the clerical position at the extension office becom-
ing a UW employee. Whipple said this was possible and done in some
other counties. Whipple will provide the cost to the county to have this
position moved within the next month. The tentative plan will be to
have this transition of the clerical position completed, by the close of
the fiscal year. Whipple did note that one issue for other counties that
Big Horn should consider is that raises are subject to UW policies and
budgeting. A private citizen who was in attendance voiced that having a
well-rounded Agent who didn't need to know everything but knew how
to find answers was important. Kelso shared that Park County and Hot
Springs County Agents are helping to serve the citizens of Big Horn
County with needs while the position is vacant.
Hyde moved to adjourn at 3:35 pm, Grant seconded and the motion
was carried.
STATE OF WYOMING )
)
COUNTY OF BIG HORN )
I, Lori SmaUwood, County Clerk and Ex-Officio of the Board of the
County Commissioners, do hereby certify the above and foregoing to
be a full, true and complete copy of proceedings of the Commission on
September 3, 2013.
Board of County Commissioners
Big Horn County, Wyoming
/s Jerold S. Ewen, Chairman
/s Keith M. Grant, Member
/s John G. Hyde, Member
Attest:/s Lori Smallwood,
County Clerk, Clerk of the Board
Publish: September 26, 2013
